Host a KALEO Event

Are you interested in hosting a KALEO event?

The MPN Leadership Team is currently considering requests for future KALEO event locations and dates.

Let the MPN Leadership Team know of your interest in hosting a KALEO event. Please have a host location and dates in mind when contacting the team.

Download the following information in the document: On Overview and Guide to Co-Sponsoring a KALEO Event (PDF Format)

Host Location:

In an effort to promote the formal education process, the MPN Leadership Team seeks to endorse the efforts of Southern Baptist colleges, universities and seminaries as they equip the next generation of ministry leaders. In order to expose students to Baptist schools, preference is given to those schools expressing a desire to host KALEO events.

Baptist State conventions desiring to nurture students called to vocational ministry through a KALEO event are also given priority consideration.

All other host requests will be evaluated for consideration.

Event Sponsors:

KALEO events are sponsored by the Missions Prep Network (MPN) a ministry provided by the Student Missionary Deployment Team of the North American Mission Board.

KALEO events are co-sponsored by the host location, the International Mission Board and LifeWay. Cooperative support is sought from local Baptist associations and the state Baptist convention.

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Publicity:

KALEO events are announced nationally and promoted regionally through networks relating to high school and college students, student leaders, and directly to local churches and associations.

Event Dates:

Specific dates for KALEO conferences should be recommended by the requesting entity. Although the MPN Leadership will work with your calendar, the Friday evening, all-day Saturday schedule is preferred.

KALEO  Objectives:

Desired Outcomes:

KALEO events fall within the overall strategy of the Missions Prep Network, a long-term nurturing strategy. The results of this investment by the North American Mission Board are measured by students who:

• understand the importance of their high calling;
• have a stronger impression/relationship with the Southern Baptist Convention;
• are aware of and engaged in various types of ministry while still in school;
• have been mentored by spiritual leaders; and,
• begin their vocational ministry with experience and confidence to fulfill the call.

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Event Responsibilities:

The North American Mission Board assumes responsibility for the following:

1. Ownership and administration of KALEO events
2. Coordination of event requests
3. Enlisting cooperative support from state Baptist conventions and appropriate field partners
4. Development of KALEO promotional materials
5. Distribution of promotional materials to event host, state convention, local associations, churches and student networks for direct marketing
6. Development of the KALEO program and schedule
7. Enlisting program leaders, including:
   • main session speakers
   • breakout leaders
   • worship leaders
8. Assume expenses related to:
   • Travel cost for program leaders
   • Honorarium for program leaders
   • KALEO gift bag for conference attendees
   • Creation of and initial cost associated with KALEO merchandise
   • Meals and snacks provided during the event
   • Shipping of conference materials and resources to/from the event location
   • KALEO conference notebook
9. On-line event registration
10. Collection of funds related to registration and merchandise sales
11. Sale of KALEO merchandise
12. Providing Certificate of Insurance to host location upon request
13. Invitations to and management of exhibit area reserved exclusively for SBC agencies and institutions
14. Providing event ID badges to conference attendees
15. Arranging an on-site planning meeting with host designee to discuss the following:
    • Host location requirements, rules and/or conditions
    • Conference space
      • Registration/check-in location
      • Plenary session room
      • Breakout rooms
      • Audio/visual needs
      • Dining space
      • Snack/fellowship area
      • Exhibit space
    • Setup/tear down and clean-up responsibilities and timeline
    • Food service/catering
    • On-campus housing (if available) and local hotels
    • Posting of conference related signage
    • Shipping and receiving of conference materials
    • School recruitment designee and campus tours
    • Personnel
      • Volunteers
      • Audio/visual technicians
      • Janitorial staff
      • Maintenance staff
    • Transportation
      • Airport shuttle
      • Hotel shuttle
16. Provide and staff a booth in the exhibit area with at least three (3) missionaries representing various types of mission work and locations
17. Donate item(s) for KALEO gift bag
18. Donate at least one item, with a value of at least $25, for give-a-way as a door prize.
    

The host institution assumes responsibility for the following:

1. Designate contact person with decision-making capability
2. Set date for KALEO event on campus calendar
3. Provide space for conference needs, including:
   • Registration/check-in location
   • Plenary session room
   • Breakout rooms
   • Audio/visual needs
   • Dining space
   • Snack/fellowship area
   • Exhibit area space
   • On-campus housing for event attendees (if available)
   • On-campus housing for program staff (if available)
4. Provide personnel or on-call contact, such as:
   • Student volunteers
   • Audio/visual technicians
   • Janitorial staff
   • Maintenance staff
5. Provide transportation services (if available), such as:
   • Airport shuttle
   • Hotel shuttle
6. Designate location for shipping/receiving conference materials
7. Supply contact information for recruitment office contact
8. Donate item(s) for KALEO gift bag
9. Sponsor a snack break or meal (optional)
10. Provide and staff a booth in the exhibit area
11. Donate at least one item, with a value of at least $25, for give-a-way as a door prize.

Cooperative Support from State Conventions and Associations Involves:

1. Recognizing KALEO events on state and association calendars
2. Utilize existing communication channels to promote the event
3. Distribute promotional materials at student and student leader gatherings
4. Play the KALEO video at student events or student leader gatherings
5. Provide and staff a booth in the exhibit area highlighting opportunities for students to engage in ministry/mission experiences within the state or association (optional)